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Processing of (personal) data by the entity in charge of the online application process

Data Privacy Policy

The following Data Policy provides you with information on how your personal data is being processed at Freaks 4U Gaming GmbH as well as your associated rights.

Responsible for data processing

Freaks 4U Gaming GmbH
An der Spreeschanze 10
13599 Berlin
Phone: +49 30 / 330 96 66 – 0
Email: info@freaks4u.de
Represented by Michael Haenisch
Contact details of the data protection officer
Freaks 4U Gaming GmbH
An der Spreeschanze 10
13599 Berlin
E-Mail: datenschutz@freaks4u.de
Purposes and legal basis for the processing
We process your personal data in consideration of the EU General Data Protection Regulation (GDPR) as well as the German Federal Data Protection Act (BDSG) and specific regulations (special laws) with relevant relevanten provisions related to data protection.
  1. Contacting
    For inquiries about our services you may be asked to enter personal data that is mandatory to process your requests (name, address, e-mail address, phone number, used hard- or software, etc.).Before your personal data is sent to us and stored into our database, you will be asked for approval. Further, you are prompted to confirm that you have read this privacy policy in its currently valid version and that you fully accept it.
    All personal data you submitted to us is used solely to process your requests. There is no sharing of this personal data to third parties.
  2. Newsletter
    You may subscribe to receive our email newsletters you will need submit your email-address and optional your name. We will provide those newsletter(s) to you free of charge, unless otherwise stated. Our newsletters may contain promotions or advertisements relating to goods or services provided by us or our group companies and associated third parties from time to time. If at any time you wish to unsubscribe from an email newsletter you may do so by following the unsubscribe instructions giving you in every newsletter.
  3. Logfiles & Cookies
    During every visit of websites information about IP address, referring URL, date/time, browser version and operating system is stored in the webservers log files due to technical reasons. Further so called cookies may partially be stored temporary on your local computer. Cookies are small text files that are temporarily stored on your hard drive and contain information about your visit to our websites. This data is needed only due to technical reasons and in no way it will be associated with any individual person. An evaluation is done only in the form of anonymous statistics.
 

Categories of recipients of personal data

Service Contractors
Within the scope of compliance of statutory and conventionary duties we partly use external service contractors. We use these contractors for the following services:
  1. Statistic Data
    Our websites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address truncated by the last octet prior to its storage using the “_anonymizeIp()” method) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
    You can opt-out from being tracked by Google Analytics with effect for the future by downloading and installing Google Analytics Opt-out Browser Addon for your current web browser: http://tools.google.com/dlpage/gaoptout?hl=en
  2. Disclosure to third parties
    We will only disclose personal, aggregated information to third parties when this is legally allowed or when you agree. If any third party is organizing and/or managing any promotion, competition, survey or poll run through our websites on our behalf, we may disclose your information to that third party to enable them to do so but they will be prohibited from using your information for any other purpose, unless you have given them specific consent. Additional recipients
    We can disclose your personal data to additional recipients like authorities due to our regulatory obligation to inform.
 

Deletion of data

If your data is no longer necessary for the above-mentioned purposes including settlement, for tax purposes or other legal reasons, it will be deleted.

Your user rights

If you have any concern about privacy at our website, apply your rights to request a copy of the personal information we hold about you and want to have any inaccuracies corrected or require the deletion of this data, you can contact us at any time.

Right of complaint

You have the right to file a complaint with the above mentioned data protection officer or a data protection regulatory authority. The data protection regulatory authority in charge for us is:
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstr. 219
10969 Berlin
Besuchereingang: Puttkamerstr. 16-18
Phone: +49 30 13889-0
Fax: +49 30 2155050
E-Mail: mailbox@datenschutz-berlin.de

Data transfer to a third country

We may transfer any personal data we hold to a country outside the EEA, provided that the country to which the personal data is transferred ensures an adequate level of protection for the data subject’s rights and freedoms.
Personal data we hold may also be processed by staff operating outside the EEA who work for us or for one or more of our suppliers. Such employees may be engaged in, among other things, the fulfilment of contracts with the data subject, the processing of payment details and the provision of support services.

Changes to Privacy Policy

This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to us.
Effective May 2018
The following Data Policy provides you with information on how your personal data is being processed at Freaks 4U Gaming GmbH as well as your associated rights.

Privacy / Data Protection information for applicants

Thank you for your application and the interest in our company.
According to Art. 13 GDPR, we would like to give you some information on the use of your data in the application process:

1. Name and contact details of the responsible person:
Freaks 4U Gaming GmbH
An der Spreeschanze 10
13599 Berlin
Tel: +49 30 / 330 96 66 – 0
E-Mail: +49 30 / 330 96 66 – 99
Represented by Michael Haenisch.

2. Contact details of the data protection officer:
Freaks 4U Gaming GmbH
An der Spreeschanze 10
13599 Berlin
datenschutz@freaks4u.de
3. Purposes for which the personal data are to be processed: execution of the application process, decision-making regarding the employment relationship.
4. Legal basis for processing: Article 6 (1) b and c DSGVO
5. Recipients or categories of personal data recipients:
Human Resources, as well as managers and supervisors of the position to which you have applied, Management. A transmission to third parties does not take place. A transfer to third countries does not occur.
6. Duration for which the personal data are stored or, if this is not possible, the criteria for determining that duration: The data will be deleted 6 months after completing the application process. If an employment contract is concluded, we will inform you separately about the use of the data in the employment relationship. In the case of a permit for long-term storage by the applicant, the data will be kept for 12 months.
7. The provision of personal data is not required by law or contract. However, the provision of personal data is required for the conclusion of a contract of employment. You are not required to provide the personal information. The consequence of not providing it would be that we cannot consider your application in the application process.
8. Automated decision-making does not happen.
9. You have a right of information regarding your personal data by the controller, as well as to rectification or deletion or to the restriction of processing. You have the right to object to the processing, if the conditions according to. Art. 21 GDPR are met. We also point out your right to data portability. This means that you have the right to receive your personal data provided to us  in a structured, common and machine-readable format, and you have the right to transfer that information to another resposible  person without hindrance.
10. You have the right to complain to the Data Protection Authority. The responsible supervisory authority for data protection is:
State Commissioner for Data Protection and Freedom of Information:
State Commissioner for Data Protection and Freedom of Information

Friedrichstraße 219 10969 Berlin
Tel: +49 30 13889-0
E-Mail: mailbox@datenschutz-berlin.de
Effective May 2018

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.